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Portfolio
EMPLOYMENT
July, 2006 to present
Yale University Library
Manuscripts and Archives
Sterling Memorial Library
128 Wall Street
New Haven, CT 06520-8240
Records Services Archivist
- Serve as primary point of contact between University Archives and Yale offices, assisting with all aspects of the records services program
- Analyze & appraise information holdings of Yale offices, defining nature and scope of records to be accessioned into the University Archives
- Negotiate submission agreements and manages records transfers
- Oversee arrangement and description of university records, including cataloging and creating EAD finding aids
- Provide records management training to University staff
- Provide reference and research assistance
- Took on systems administration and support responsibilities in 2008
- Took over collection management responsibilities for department from 2008-2010
- Took on management of accessioning and supervision of accessioning staff in 2010
- Special projects:
- Led migration of departmental systems and legacy data to Archivists’ Toolkit (AT)
- Created AT@Yale Blog to document Yale's development and use of the AT
- Completed migration of more than 1000 university archives EAD finding aids
- Provided physical and intellectual control for more than 1,200 items in the Yale Objects Collection (RU 104)
- Provided physical and intellectual control for more than 15,000 items in the Architectural drawings and maps of Yale University buildings and grounds collection (RU 1)
August, 2004 to July, 2006
Ball State University
Libraries
Archives
and Special Collections Research Center
Bracken Library, Room 210
Muncie, IN 47306
Assistant Archivist & Digital Projects Developer
- Oversaw University Archives and records management program; acted as liaison to university offices, creating guidelines, record schedules, workshops, and online resources
- Responsible for the acquisition, processing and description of university records; create finding aids, inventories and database holdings information for all university records, paper and electronic
- Engaged in the selection, preparation and digitization of archival materials; oversaw database development and metadata creation for Archives’ digital objects using modified Dublin Core elements
- Created and maintained Web pages, graphics and online resources for the Archives and Special Collections Research Center and Digital Media Repository, an online library of more than 40,000 digital objects
- Promoted use of collections through online and physical exhibits, publications, presentations, and other outreach activities
- Provided reference and research assistance to students, researchers and the general public; served as library liaison to university departments
- Special Projects:
- Chair of working group that redesigned University Libraries’ Website and created Student Virtual Library, RSS feeds, and library blogs
- Created and maintained e-Archive, an online repository of university electronic records
- Redesigned Academic Libraries of Indiana (ALI) Website
- Participated in writing of University Libraries’ 2005-08 strategic plan
- Assisted in the planning & writing of two Library Services and Technology Act (LSTA) digitization grants awarded more than $43,000
- Managed the operations of the College of Architecture and Planning's Archive for one year, supervising the work of three graduate assistants
October, 2002 to August, 2004
Wisconsin
Historical Society
Archives Division
McCormick-International Harvester Collection
816 State St.
Madison, WI 53706
Archives Reference Assistant
- Provided archival reference, research and instruction for over 2000 yearly users of the McCormick-International Harvester Collection
- Established increased access to the McCormick-IH collection by creating inventories, finding aids, chronologies, and online databases
- Processed a variety of archival series incorporating various document types and formats
- Worked on digitization project involving the selection, cataloging, scanning and posting online of 3,000 images from the collection’s vast array of visual resources
- Special Projects:
- Completed initial processing and created indexed finding aid for a collection of over 330 photo albums containing more than 300,000 images
SERVICE
Yale University
- Finding Aids Coordinating Committee (2010 -)
- Family and Community Archives Project Administrative Committee (2008- )
- Collections Collaborative Archivists' Toolkit Project (2008)
- Collections Collaborative Task Force on New Collections Information (2007-2008)
- Library Social Association (2007-2008)
Ball State University Libraries
- Library Liaison (2006)
- Web Development Working Group, Chair (2005-2006)
- Digital Media Repository Working Group (2005-2006)
- Professional Personnel Association, Secretary (2005-2006)
- University Libraries’ Strategic Planning Task Force (2005-2006)
TECHNICAL EXPERIENCE
- Library/Archives Management Systems
• Archivists’ Toolkit, Voyager, Aeon - Desktop Applications
• Microsoft Office, Oxygen, XMetaL, SharePoint, Acrobat - Operating Systems
• Mac OS X, Windows - Web/Markup Languages
• HTML, XHTML, DHTML, CSS, XML, EAD - Metadata Standards
• DACS, MARC21/MARCXML, AACR2, MODS, Dublin Core - Classification Standards
• LCSH, LCNAF, NACO, LC Classification, AAT - Databases
• MySQL, Access, Filemaker Pro, Paradox - Design, Audio/Video Editing
• Dreamweaver, Flash, Fireworks, Captivate, Vingnette, Photoshop, Roxio, Ulead, Pinnacle, Nero
PUBLICATIONS/PRESENTATIONS
- "The Family and Community Archives Project: Introducing High School Students to the Archives Profession,” forthcoming SAA diversity reader (2010/2011)
- AT@Yale Blog
- "Pre-Custodial Intervention and Institutional Repositories,” Society of American Archivists Annual Conference, Session 502: Pre-Custodial Intervention: Let Them Do the Damn Work! (2008)
- "Ingest of university electronic records: Theory & Practice,” Society of American Archivists Annual Conference, Acquisitions and Appraisal Section (2007)
- Academy of Certified Archivists (ACA)
- New England Archivists (NEA)
- Society of American Archivists (SAA)
CONFERENCES & WORKSHOPS ATTENDED
- CONTENTdm: Tactical to Practical, Fall 2005 (Muncie, IN)
- Society of American Archivists
(SAA)
- DACS Workshop, May 2006 (Lexington, KY)
- EAD Workshop, March 2007 (New York, NY)
EDUCATION
Master of Library and Information Studies (M.L.I.S.)
May, 2004 (Library and Information Studies)
University of Wisconsin—Madison
Madison, WI 53706
- Dual specialization in Archives and Library Technology
- Selected individual and group projects: drafted appraisal report and register for the records of the Wisconsin School for the Visually Handicapped; created archival collection development policy for the SLIS Library; processed papers of the Wisconsin Bureau of Vocational, Technical and Adult Education, creating accession record and indexed finding aid; created relational database for the African Diaspora project at the Wisconsin Historical Society; redesigned the Wisconsin Department of Transportation Office of Policy and Budget Intranet site (old site; new site)
- Taught student workshop on using the University of Wisconsin—Madison online library catalog, as well as workshops on advanced PowerPoint applications; assisted teaching librarians in instructing undergraduates on use of library resources and beginning research techniques
Master of Arts (M.A.)
June, 2001 (History and Philosophy of Science)
Indiana University—Bloomington
Bloomington, IN 43704
- Emphasis in 20th century American and European science
- Contributed course paper on scientific biography to professional society Web Site (The Julian Jaynes Society)
Bachelor of Arts (B.A.)
May, 1998 (Double Major in History and Philosophy)
University of Iowa
Iowa City, IA 52242
REFERENCES
Kevin Glick
Head University Archives & Electronic Records Archivist
Yale University
New Haven, CT 06520
(203) 432-2202
kevin.glick@yale.eduChristine Weideman
Director, Manuscripts and Archives
Yale University
New Haven, CT 06520
(203) 432-1740
christine.weideman@yale.eduJohn Straw
Director, Archives & Special Collections Research Center
Ball State University
Muncie, IN 47306
(765) 285-5078
jstraw@bsu.edu
Dr. Arthur W. Häfner
Dean, University Libraries
Ball State University
Muncie, IN 47306
(765) 285-5277
ahafner@bsu.edu
Last Updated: May 23, 2010